Info source

Introduction

to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and current and former government employees with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of the Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

General Information

Background

The Port of Sept-Îles is a large deep-water (over 80 m) natural harbour located 650 km downstream from Quebec City on the North Shore of the St. Lawrence that is open to year-round navigation.

The Sept-Îles Port Authority was created on May 1, 1999, by letters patent issued by the Minister of Transport under Section 8 of the Canada Marine Act. It is therefore a Canadian Port Authority and an agent of Her Majesty in right of Canada under the aforementioned Act.

The Port of Sept-Îles is governed by a Board of Directors and reports to Parliament through the Minister of Transport.

Responsibilities

The Sept-Îles Port Authority helps implement the National Marine Policy, which provides Canada with the necessary marine infrastructure and effective support to achieve its local, regional and national economic and social objectives while ensuring and protecting the country’s competitiveness and trade.

Navigable waters under the jurisdiction of the Sept-Îles Port Authority and federal real property under its purview and those it occupies or holds are listed in appendices A and B of its letters patent.

The Sept-Îles Port Authority has the powers of a natural person. Its jurisdiction to manage a port is limited to the power to undertake port activities involving shipping, navigation, passenger transportation and the handling and storage of goods, to the extent that they are contained in the letters patent, and other activities deemed necessary to support the operation of the port in accordance with the letters patent.

Its rights and obligations include the management of federal real property and personal property and other related rights. It may determine the fees to be charged for ships, vehicles, aircraft and persons entering or using the port and the goods and services provided or any liens granted. The Sept-Îles Port Authority must also take appropriate measures to ensure the safety and security of persons and their property.

Port Functions, Programs and Activities

Commercial Operations

Sept-Îles Port Authority Commercial Operations plays a crucial role in establishing and sustaining the Port’s reputation based on its mission and in ensuring that the Port remains an important leader in its bulk handling operations, its commitment to sustainable development and its role as an economic development agent in the Sept-Îles region.

Port Operations

In accordance with the Canada Marine Act and appendices A and B of its letters patent, Port Operations is responsible for all activities related to Port operations.

Real Property Services Personal Information Bank

Claims Personal Information Bank

Port Infrastructure

The Sept-Îles Port Authority manages the design, construction, maintenance and upgrading of its infrastructure, including cargo management; environmental, sustainable and economic development of the Port Authority’s properties and lands; regulatory compliance and community relations.

Recreational Services

A popular destination for cruise ships from around the world, the Sept-Îles Port Authority offers boating and marina services. It is actively involved in the life of its community and contributes significantly to the local economy.

Stakeholder Relations

Stakeholder relations involves planning, contributing to and enhancing communication channels and initiatives tailored to all of the Authority’s stakeholders and audiences. It involves developing and implementing activities that promote the well-being and quality of life of the community as well as initiatives to foster relationships with federal, provincial and international stakeholders to ensure sustainability.

ENVIRONMENTAL STEWARDSHIP

Environmental stewardship focuses on the Authority’s protection and responsible use of the region’s natural environment through conservation and sustainable practices. As part of these activities, the Authority has implemented an environmental management system as well as other initiatives to reduce its environmental impact in the region and ramp up its environmental protection efforts.

Proactive Preservation and Restoration

The Authority is actively involved in the preservation and restoration of the Port and its surroundings. Its initiatives include an ecosystem enhancement project, an energy conservation program, the Green Award certification program and the development of an environmental management system to develop and preserve the bay in order to reduce its environmental impact and ramp up its environmental protection efforts.

HARBOUR MASTER AND PORT SECURITY

The Harbour Master and Port Security Officer manages marine traffic in its waters and enforces Port Authority regulations. The Authority’s unique terminals are open 24 hours a day, 7 days a week. They provide all the necessary shore services required for international and coastal trade, including Canada Customs and Immigration, shipping agents, stevedoring companies and tugs.

Port Protection

Port protection activities include initiatives such as the Navigable Waters Protection Program administered by Transport Canada, port credentialing consisting of the production and issuance of passes for personnel and vehicles entering Authority property, inspection of marine containers registered as carrying dangerous goods in cooperation with Transport Canada and search and rescue operations and marine patrols in Authority waters in conjunction with the Canadian Coast Guard and provincial police services.

Internal Services

Internal services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, asset management services, material management services, procurement management services, and travel management and other administrative services. Internal services include only those activities and resources that apply across an organization and not those provided to a specific program.

Acquisition Services

Acquisition services involve activities undertaken to procure the goods and services required to respond to a properly completed request (including a complete and accurate definition of requirements and assurance that funds are available) until a contract is entered into or amended.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the public’s diverse needs for information. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Categories of Personal Information

In carrying out its programs and activities, the Sept-Îles Port Authority may accumulate personal information, by category, that is not included in the Personal Information Banks listed above. These include inquiries, expressions of public support, offers of service and complaints. They are filed in general files from which records are not usually retrieved by name or other personal identifier.

Normally, this personal information can only be retrieved if specific details of the subject, the related program of activities, the date of receipt at the Sept-Îles Port Authority and the name of the recipient are available. Retention periods for these categories of personal information are controlled by disposal schedules for the general subject files in which they are filed.

Additional Information

The Government of Canada encourages the release of information through informal requests. Summaries of completed access to information requests and open data from the Sept-Îles Port Authority (if applicable) are available. To make an informal request, please contact:

Sept-Îles Port Authority

1 quai Mgr-Blanche

Sept-Îles, Quebec G4R 5P3

Phone: 418-968-1231

Fax: 418-962-4445

Web: www.portsi.com

Please see the Introduction to this publication for information on access to information procedures under the Access to Information Act and the Privacy Act. Follow the instructions below to make a formal request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Sept-Îles Port Authority

Access to Information and Privacy Officer

1 quai Mgr-Blanche

Sept-Îles, Quebec G4R 5P3

Phone: 418-968-1231

Please note: Each request made to the Sept-Îles Port Authority under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Sept-Îles Port Authority.

You can find a summary of completed access to information requests for the current year and previous years by visiting the Access to Information section of the website.

Reading Room

In accordance with the Access to Information Act and the Privacy Act, a space will be made available on the premises if a requester would like to read materials onsite. The address is:

1 quai Mgr-Blanche

Sept-Îles, Quebec

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Download our media kit and latest press releases or submit an access to information request.

Pursuant to the Access to Information Act, government institutions like the Port of Sept-Îles must respond to access to information requests.

Browse informative documents like our annual reports and publications about the environment and port operations.